Major Heavy-Duty Machinery & Automotive Parts Distributor

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A European Manufacturing Enterprise

Adaptive Web Application & Robotic Process Automation (RPA) for Procurement

Client: Major Heavy-Duty Machinery & Automotive Parts Distributor

Backend

Expertise:

Tech Stack:

Frontend

Angular

Spring Boot

UiPath Suite

Java

Python

SharePoint

Devops

SQL Server

Analyst

The client operates within the automotive and heavy machinery industry, providing equipment parts to dealerships, manufacturers, and service centers. Challenges included efficient order management, stock tracking, and timely procurement—all while reducing manual tasks and improving data accuracy.

About the Client:

OmegaLab developed an adaptive web application for the client to streamline procurement, parts ordering, and warranty claims for heavy machinery dealerships. Additionally, OmegaLab implemented Robotic Process Automation (RPA) for end-to-end automation of order processing, invoicing, and supplier relationship management, enabling significant time and cost savings.

Project Overview

Automated Parts Ordering & Management: The client required a centralized platform for ordering parts, accessing stock details, and managing warranties across multiple dealerships.
RPA-Driven Efficiency in Procurement Processes: Reduce manual data entry, extract information automatically from various formats (invoices, orders), and improve data handling accuracy.
Enhanced Document & Data Management: Develop tools for data consolidation from different systems and formats, ensuring streamlined storage and retrieval across the supply chain.

Challenges & Objectives

Solution Implementation

Adaptive Web Application for Dealerships

The web application was designed to enable easy parts ordering, warranty claim management, and real-time stock tracking. Built with a headless CMS, the platform allowed for smooth updates and content scalability across desktops, tablets, and smartphones.

RPA for Order & Invoice Automation

Using UiPath, OmegaLab automated invoice extraction, validation, and data entry into the client’s internal systems. The RPA solution also seamlessly pulled order data like pricing, quantity, and purchasing trends for faster processing and better procurement planning.

Supplier Relationship Management Automation

Integrated RPA tools to update supplier details, track performance metrics, and automate data handling in the supplier relationship management (SRM) system, leading to improved accuracy and efficiency in supplier operations.

Shipment Tracking & CRM Integration:

Automated bots were deployed to track shipments across various data sources (websites, APIs, internal databases) and integrate them with the CRM for better decision-making and planning without manual intervention.

29% Faster Procurement: Automated processes led to significant acceleration in procurement and order fulfillment, resulting in faster service to customers.
6 FTE Savings in Procurement Department: By reducing the need for manual data processing and entry, the automation solution allowed for resource reallocation to more strategic tasks.
Accurate & Efficient Invoice Processing: RPA-enabled invoice handling improved data accuracy, reducing errors and enhancing financial management.
Improved Order Fulfillment Speed & Tracking: Integrated shipment tracking provided better visibility into the supply chain, enabling timely deliveries and customer satisfaction.

Outcomes & Business Impact

The implementation of the project allowed:

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